Vendor Application

(non-food vending application)

HAIGHT ASHBURY STREET FAIR

EVENT DATE:
September 15, 2024

Upon Submission the team will email an invoice to complete the application process.

Business Name

First Name

Last Name

Contact Name

First Name

Last Name

Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Phone

(###)

###

####

Booth Fees 10' x 10'

BASED IN THE HAIGHT - $375.00

Crafts Vendor - $450.00

Imports/Manufactured Goods Vendor - $550.00

Non-profit (proof of status required) - $375.00

Corporate/Marketing Vendor - $1200.00

Number of Booths

Generator to be used

Yes

PLEASE NOTE:

- All merchandise, storage boxes, canopies, tables, chairs & displays units must be within the assigned booth space (10’x10’). Sidewalk areas CANNOT be used for storage space. The sidewalk areas must remain clutter free. - HASF only provides the booth space (10’x10’). Vendors are solely responsible for all items & materials (i.e., pop-up tent, tables & chairs, power, etc.) necessary to conduct business. The use of a generator for power must be declared upon the submission of an application. Day of Event requests are subject to additional fees (payable on-site) & requires the approval of HASF & SFFD prior to operating the unit. - The set-up & operation of a generator during the Event must comply with all SFFD regulations.

BASED IN THE HAIGHT

Merchants & residents in the Haight-Ashbury are eligible for the “Based in the Haight” rate. To qualify, you must meet these terms: - Merchants must operate a legal & licensed business in the Haight-Ashbury commercial district. - Residents must present proof of residence in the Haight-Ashbury District to qualify in this category. - Booth placement preferences must be declared when applying & subject to space availability.

ARTS & CRAFTS

Arts & Crafts Vendors must comply with the following guidelines: - The majority (55%) of merchandise for sale at Arts & Crafts Booths must be handcrafted by the Vendor occupying the booth space. - Photographs of the merchandise to be sold at the Arts & Crafts Booth must be submitted with this application. - Vendors must allow for quick inspections on the day of the street fair.

IMPORTS & MANUFACTURED

Vendors using booth spaces to display and sell Imported/Manufactured Items must comply with the following guidelines: - Photographs of the merchandise for the booth must be submitted with this application. - Vendors must allow for quick inspection on the day of the street fair.

NON-PROFIT

Non-profits must be a registered (501) (c) (3) organization & must comply with the following guidelines: - Provide proof of Non-Profit Status documentation. - Informational Outreach consists of disseminating information about the organization & its activities. - Fund-raising Campaigns such as selling merchandise, conducting raffles or providing on-site services for a fee are permissible within applicable legal restrictions. - Food distribution of any kind (for free or for sale) is prohibited. Food vending is subject to SF Public Health & SF Fire Department regulations & requires the submission of a 2024 HASF Food Vendor application.

CORPORATE/MARKETING

HASF welcomes Corporate Marketing Campaigns at the 41st Annual Haight- Ashbury Street Fair. Our event offers Marketing Agencies an opportunity to reach new audiences; promotional exposure for new & staple products; & reinforces a company’s commitment to supporting free events in San Francisco. Marketing Agencies representing clients with promotional campaigns are encouraged to apply. Corporate/Marketing Vendors must comply with the following guidelines: - Adhere to HASF & S.F. regulations regarding signage, publicity & marketing campaign conduct. - Promotional campaigns are subject to review & approval by HASF. - All HASF Guidelines & Agreements are applicable.

Guidelines & Agreements

- An official 2024 HASF Vendor application must be submitted to participate. - The 2024 HASF Vendor’s Application & full payment must be submitted prior to approval & booth assignment. - Vendors are responsible for providing all necessary arrangements to conduct their business (i.e., tables, chairs, canopies, power, etc.). HASF does not provide these services. - Vendor set-up time will be from 7:00 am to 10:00 am on the morning of the street fair (9/15/2024). HASF Block Monitors will be on-hand to manage load-in activities. - Vehicles will not be allowed on Haight Street from 10:30 am - 5:30 pm without the approval of HASF & SFPD’s Park Station. - Booth spaces are reserved for the specific purposes described by the applicant & must be approved by HASF. Musical presentations (such as performances, DJs, amplified music, etc.) are not permitted. Violators will be cited in accordance to the regulations of the S.F. Entertainment Commission, SFPD or SFFD & forfeit participation. - The street fair begins at 11:00 am and ends promptly at 6:00 pm. All vendors must be prepared to vacate Haight Street at 6:00 pm. - All vendors must be prepared to vacate Haight Street at 6:00 pm. (See 2024 HASF Closing Policy below.) HASF will implement its clean-up plans immediately at 6:00 pm. - HASF Booth Space permits are issued only to the registered vendor & are nontransferable. Unauthorized substitute vendors will not be allowed to participate. HASF cannot be held financially accountable for closing any unauthorized substitute booth vendor. - Registered Vendors must inform & seek HASF’s permission prior to the street fair of their intention to share the booth space with someone else. The additional vendor is subject to HASF product review & approval. - HASF reserves the right to refuse space requests & revoke booth permits for conduct & activities deemed detrimental to the success of the Fair or are in violation of City laws or regulations. - Booth Fees are non-refundable in the event of an unforeseen cancellation of the event due to circumstances beyond HASF’s control. - All returned checks are subject to full reimbursement including all Bank service fees incurred by HASF prior to the street fair or vendor will forfeit booth space. - Booth location(s) & Load-In/Out Pass notifications will be sent via e-mail to all registered Vendors after September 10, 2024. Postal notifications are arrangeable.

2024 HASF CLOSURE TIMELINE

I acknowledge & will abide to the 2024 HASF Closure Policy Timeline: 5:30 pm – 5:45 pm: Vendors prepare to Load-Out. 6:00 pm: All sales cease & Vendors begin vacating Haight Street. Failure to abide with this policy may result in citations by City agencies & exclusion from future HASF activities. YOUR COOPERATION WILL ENABLE HASF, SFPD & DPW TO RE-OPEN HAIGHT STREET AS SOON AS POSSIBLE. THANK YOU!

PLEASE NOTE

THIS APPLICATION IS THE EARLY BIRD RATE FEE, WHICH IS GOOD UP UNTIL AUGUST 1ST ~ ALL RATE FEE’S AFTER THAT WILL BE $100.00 MORE. UP UNTIL, AUGUST 16TH

Text

Thank you for your submission, our team members will review and email an invoice corresponding to your needs & request. Please reach out with any questions.

Vendor Application

HAIGHT ASHBURY STREET FAIR

EVENT DATE:September 15, 2024

EVENT DATE:
September 15, 2024